Job information
Organisation/Company: Institute of Solid State Physics, University of Latvian
Department: Laboratory of Optical Materials – FeLow-D project team
Research Field: Other
Researcher Profile: Other Profession
Country: Latvia
Application Deadline: 25th of July 2025 – 17:00 (CET)
Type of Contract: 1 year with opportunity to extend
Job Status: Full-time
Job funded through: Horizon Europe
Reference Number: GA n. 101186499
Who we are
FeLow-D (Low-Dimensional Ferroelectrics for Advanced Electronic and Biomedical Devices) is a Horizon Europe ERA Chair project focused on transforming the ferroelectric research group (FER) at ISSP UL into a globally recognized center of excellence. Under the leadership of Prof. Dr. Andrei Kholkin the project aims to unlock the potential of low-dimensional ferroelectric materials for next-generation technologies in electronics, sensing, energy and biomedical applications.
The project is closely aligned with the EU’s goal of “Deepening the ERA” by strengthening R&I ecosystems, fostering open knowledge sharing, enabling talent circulation and enhancing academic-industry cooperation.
The Laboratory of Optical Materials (OML) at ISSP UL is a research hub specializing in advanced materials for electronics, photonics and optoelectronics. As a core contributor to FeLow-D, the lab supports materials discovery, nanoscale characterization, and optical device integration in the context of low-dimensional ferroelectrics.
The position
We are seeking a proactive ADMINISTRATIVE ASSISTANT to support project coordination, event management, communication, and stakeholder engagement for FeLow-D, ensuring timely administrative operations within a dynamic international research environment. This role is ideal for candidates with experience in office administration, public relations or hospitality who are interested to contribute to EU-funded research and innovation projects.
Within the team, your main responsibilities will be
Manage daily administrative tasks, scheduling, and document organization for the FeLow-D team
Assist in organizing workshops, summer schools, hackathons and open days (local and international)
Support FeLow-D communication, newsletter preparation, and social media updates
Coordinate travel and logistics for visiting researchers and guest lecturers
Facilitate internal and external meeting preparation, minute-taking, and follow-ups
Assist with financial and budget tracking for events and project deliverables
Support stakeholder communication with industry, universities and EU partners
Contribute to maintaining FeLow-D’s gender equality and open science commitments
Requirements
Education in Public Relations, Event Management, Business Administration, or a related field
At least 3 years of experience in similar position
Strong organizational, multitasking and problem-solving skills
Proficiency in Microsoft Office, Outlook, and social media tools
Excellent written and verbal communication skills in English and Latvian; knowledge of other languages is a plus
Ability to work both independently and collaboratively in a multicultural environment
What would make you shine
Experience working in large teams with dynamic workflow
Skills in graphic design or social media content preparation for event promotion
Familiarity with scientific communication or public outreach activities
Compensation and benefits
Salary package, EUR 10 per hour
Health insurance
International working environment with professional development opportunities
Location
ISSP UL, Kengaraga 8, LV-1063 Riga, Republic of Latvia
How to apply
Your application is preferred in PDF format through our recruitment system and should include:
Cover letter that includes a description of your previous experience as well as your motivation for applying to this position
CV and diploma, attested certificates
2 references
Send by e-mail with subject “FeLow-D Administrative Assistant” to aleksejs.zolotarjovs@cfi.lu.lv by 25th of July 2025, copy timurs.safiulins@cfi.lu.lv
